Chichester Board of Selectmen
Minutes of Meeting
July 6, 2010
Members present: Jeffrey Jordan, Michael Paveglio
Others Present: Nancy Tanner (Town Administrator), Barbara Frangione, Walter Sanborn, Alan Mayville, Michele Plunkett, Jim Plunkett, John Martell, Donna Chagnon, Pat Clarke, Kris Cole, Ed Millette, Alan Quimby, Thomas Houle, Doug Hall, Marc Fournier, Richard Moore
Chairman Jordan opened the meeting at 7:00PM.
Department Heads
Highway: Jim Plunkett reviewed recent work. Jim will have the tree in Hook Cemetery taken down. He will call District 5 and ask for traffic control. The Highway Crew took care of the trash in Shaw field.
Jim received a quote of $3,350 for crack sealing the Safety Building parking lot.
Mr. Paveglio had a safety concern as he saw one of our drivers drop a tailgate on Lane Road. Jim tightened the hooks on the gate and spoke to the employee.
Police: Chief Clarke reported that the grant for the radar was approved and due to the State’s end of fiscal year he will need to spend the money by the end of next month. It is a 50/50 grant. He asked the Selectmen for permission to spend $3,178 for the laser unit out of the detail account. 50% will be reimbursed.
Mr. Jordan made a motion seconded by Mr. Paveglio to spend $3,178 out of the detail account to purchase a laser radar unit. Motion passes.
Chief Clarke reported that the department copier is not operable. They had a repairman out to look at it and the repairman did not feel it was worth repairing. The Chief can purchase a refurbished one for $250. He requested $250 from the Office Equipment CRF for that purpose.
Mr. Jordan made a motion seconded by Mr. Paveglio to spend $250 out of the Office Equipment Capital Reserve Fund to purchase a copier for the Police Department. Motion passes.
Fire Department: Alan Quimby mentioned that the broken copier is still sitting at the Fire Station. We have made attempts to contact the leasing company to pick it up. It is now considered abandoned.
There was a brief discussion about the repairs to Engine 3 and the warrantee.
Kris Cole reviewed the recent call volume. It was noted that Chichester has been very busy. Since June 15th there have been 25 calls; 11 just over this past weekend.
CIP Committee: Doug Hall, Richard Moore and Marc Fournier were present to see if any departments had questions. They are still waiting for a submission from Park and Rec. The Highway submission is due on the 15th. Doug Hall said that as it stands the requests are about 1 million dollars over last years.
Other Business
Forestry Truck Bids: The sealed bids were opened and were as follows:
$1600.00 – Steve Dunham
$2584.12 – Asian Auto Sales
$1055.00 – Jonathan Demarsico
$751.00 – Edward Millette
$500.00 – Matthew St. George
$300.00 – Steve Bucknam
$450.00 – Michael Cook
Mr. Paveglio made a motion seconded by Mr. Jordan to accept the bid for $2,584.12 from Asian Auto Sales. Motion passes.
FEMA Reimbursement: Following up with last week questions as to whether or not there were public hearings on the prior FEMA reimbursements, Nancy did find that there were public hearings to accept amounts over $5,000. There was discussion again about how the money was booked in the past. As noted in the minutes of June 22, 2010, when Nancy said she would use the reimbursement to offset the expenses incurred during the emergency Alan Mayville questioned why this was not done in the past. Mr. Mayville’s question has created good discussion about how funds are booked. Nancy has an appointment with the Town’s Auditor on Thursday and will review the proper handling of such funds.
Community Building: The Historical Society feels the best line item for the emergency lighting would be the supplies/materials line. The Selectmen would like Nancy to get some other quotes.
Zoning Complaints: Two zoning violation complaints were submitted to the Selectmen from the Planning Board. Mike Paveglio will investigate the complaint against Acorn Creek Properties and Jeff Jordan will investigate the complaint against Marc Chronis.
Comcast: Mr. Paveglio will follow up with Brandon Giuda. There was a discussion about the Comcast bills. Nancy will review the bills.
Unanticipated Revenue: Jeff Jordan made a motion seconded by Mr. Paveglio to accept and expend unanticipated funds in the amount of $25.00 received from Susan P Fasano to benefit the Food Pantry in honor of Asher Anthony Stone. It shall be the responsibility of the Town of Chichester to maintain an accurate record of all funds, detailing their expenditure, and that such records shall be made available upon request. Motion passes.
Health Officer Position: Chief Clarke offered to help out with the Health Officer duties temporarily. The Selectmen asked Chief Clarke to look into the duties of Health Officer and to see if that is something his Department could handle regularly.
Pursuant to RSA 91-A:3 II(a), a motion was made by Mr. Jordan and seconded by Mr. Paveglio to enter into non-public session for the purpose of discussing a personnel issue. A roll call vote was taken: Jordan– yea, Paveglio – yea. Motion passes.
Pursuant to RSA 91-A: 3, a motion was made by Mr. Paveglio and seconded by Mr. Jordan
to exit the non-public session at 8:13pm. A roll call vote was taken: Jordan– yea, Paveglio -yea. Motion passes.
The minutes of the nonpublic session were sealed indefinitely.
Accounts payable and payroll were approved.
The minutes from June 29, 2010 were approved.
A motion by Mr. Paveglio and seconded by Mr. Jordan to adjourn the meeting at 8:15 pm. Motion passes.
Respectfully submitted,
Approved
Nancy Tanner
____________________________ ___________________________________________________
Jeffrey Jordan, Chairman Richard DeBold D. Michael Paveglio
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